Requisition ID: req36690

Job Title: ADMIN INTERN

Sector: Human Resources

Employment Category: Intern

Employment Type: Full-Time

Compensation: USD 0.00 – 0.00 Salary

Location: Dhusamareeb, Somalia

Job Description

Under the direct supervision of the HR/Admin Officer, The Administrative – Intern provides the first positive image of IRC Dhusamareb Somalia Program office due to her/his patience, ability to listen and assist visitors. She/he acts as the central point of Office record checks and dispatch all messages.

SPECIFIC RESPONSIBILITIES

-Receive & schedule the rooms for all visitors to the Guest House, respond to their requirements and fill the register of Guest house record book.

-Preparing payments for administration costs.

-Preparing Hotel and Local Travel payments and submit to the Finance.

-Preparing forms additional insurance IDs for new staff joined & dependents.

-Liaise with Security and Post the at the gate list of visitors coming to the office.

-Ensure all visitors get the visitors card.

-Keep orders of all stationeries and cleaning materials used in the office.

-Prepare and print 6 documents for each staff when requesting visa, prepare visa request letter & sign from FC/ HR-Admin officer then submit to Kenya embassy/ Somali

immigration.

-Prepare gate bass any items going out with staff and coming visitors.

-Checking the cleanness of the office and guest house every day.

-Checking electricity, drinking water and kitchen work and cleanness of water tanks.

-Ensure all supplies, TV and toilets are functioning well.

-Preparing monthly office staff attendances.

-Assist in booking air tickets and accommodation for the teams and other travel itinerary

-Raise administrative purchase requests and submit to supply chain in a timely manner,

-Monitor and track utilities for staff houses, guest house and office and prepare payments in a timely manner.

-Do any other business directed by the supervisor.

Personal Quality

-Clear diction.

-Excellent communication and interpersonal skills.

-Smart appearance

-Good people skills.

–Good organizational skills.

Ability to work in a multi-disciplinary and multi-cultural environment
Qualifications

-Certificate in office Management and Administration/Secretarial Course or related course.

-Willingness to learn, adapt to team working environment.

-Computer literacy- word, excel, internet.

-Excellent spoken and written English skill.

Standard of Professional Conduct

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality & Equal Opportunity

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion

At IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.