|Posting Title:||ADMINISTRATIVE OFFICER, P4|
|Job Code Title:||ADMINISTRATIVE OFFICER|
|Department/Office:||United Nations Support Office in Somalia|
|Posting Period:||07 December 2022 – 21 December 2022|
|Job Opening Number:||22-Administration-UNSOS-197027-F-Mogadishu (M)|
Org. Setting and Reporting
This position is located in Mogadishu in the United Nations Support Office in Somalia (UNSOS). The incumbent reports to the Chief of Service, Supply Chain at the D1 level. S/he contributes to the implementation of the mission/office mandate by providing professional, logistical and administrative support required for the fulfilment of the mandate, including such areas as budget, finance, human resources management, logistics, and Supply Chain
• As directed, develops, prepares, and monitors work plans, strategies, and assigned programme areas for the administrative activities of the front office of the Chief of Service Supply Chain and assists in securing the required human and financial resources.
• In cooperation with other Supply Chain sections, plan and forecast all pillar components’ personnel, financial and logistical requirements.
• Exercises budgetary and administrative controls.
• Drafts guidelines, reports, and correspondence on various issues for the Chief of Service Supply Chain and ensures adherence to relevant UN rules, regulations, and policies.
• Drafts responses to correspondence required from the Office of the Chief of Service, Supply Chain on administrative/policy documents.
• Provides advice and assists supervisors in problem-solving, dealing with ad-hoc issues, and undertakes tasks and special projects, such as Security/Evacuation plans, welfare activities, etc., as requested.
• Monitors implementation of Audit/Board of Inquiry recommendations.
• Supports the Office of the Chief of Service, Supply Chain in liaising with the Offices of
• the Special Representative of the Secretary-General (SRSG), Deputy SRSG, Director of Mission Support, and Chief of Staff on administrative issues/activities.
• Represents the Office of Chief of Service at regular meetings as requested.
• Maintains direct liaison with Resident and External Auditors.
• Reviews audit observations submitted and draft appropriate responses in consultation with the Senior Administrative Officer or Chief of Mission Support,
• Effectively coordinates actions related to the administration of Pillar human resources activities.
• Acts as the pillar’s focal point on management matters pertaining to human resources, budgeting, finances, and general administration.
• Performs other duties as assigned.
Professionalism: Knowledge of Supply Chain Management. Ability to understand and interpret issues related to supply chain and its streams is desirable, ability to draft and respond to correspodents. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.
At least seven (7) years of progressively responsible experience in human resources, budget, finance or general administration is required
Experience in handling complex organizational issues at the international level is desirable
Hands-on experience with UN administrative/financial policies and practices is desirable
Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.