Position Title : Budget Officer
Duty Station : IOM Somalia in Nairobi*, Kenya
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 21 February 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros;
Congo (the); Cook Islands; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy
See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe;
Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga;
Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Head of Resources Management in Mogadishu, Somalia,
the direct supervision of the Resources Management Officer (RMO) and in close coordination
relevant units at Headquarters (HQ) and Regional Office (RO) in Nairobi, the Budget Officer will
be responsible and accountable for monitoring and assisting the management of the budgetary
and financial functions of the Country Office (CO).
Core Functions / Responsibilities:
1. In coordination with Resources Management Officer (RMO), monitor the financial
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management for all activities in Somalia including the financial expenditure and accountability.
2. Initiate and undertake financial analysis and file reports of all activities for the projects. Draft
donor financial reports and assist in ensuring that all commitments are cleared from the project.
3. Assist in financial forecasting during project implementation phases and ensure all
commitments of the project are actively monitored.
4. Contribute to the establishment of a project-level budget monitoring and reporting system,
monitor budget expenditures, and maintain a proper record of approved project budgets and
their revisions. Check accuracy of supporting documents.
5. Respond to queries as appropriate with respect to financial aspects of the projects, liaise with
external auditors wherever required.
6. Undertake quality control checks on monthly accounts, ensure that all open items including
bank reconciliations are cleared in a timely manner and review other financial matters with
banks and vendors.
7. Supervise and provide eligibility costs guidance to relevant Finance and Admin Assistants
working under the project with recommendations and follow-up for changes in internal control
system.
8. Maintain the financial reporting system to ensure timely provision of information to relevant
units within the International Organization for Migration (IOM) in close coordination with Head of
Resources Management.
9. Review payroll versus budgets, ensuring that salaries are correctly allocated to projects
consistent with IOM’s projectization criteria.
10. Liaise with relevant units at HQ and RO Nairobi with regards to the budgetary and financial
activities of the Country Office.
11. Ensure that all administrative and budget related programme activities and procedures are
followed.
12. Assist the Head of Resources Management in facilitation of internal and external/projects
audits.
13. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Accounting, Finance, Public Administration, Business Administration or a
related field from an accredited academic institution with two years of relevant professional
experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA),
Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) will be a distinct advantage.
Experience
• Experience in finance, accounting and administration in the humanitarian assistance and
complex setting; or emergency programmes;
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• Practical experience in IOM or an intergovernmental field-based organization and
administrative and financial management, budget monitoring and internal control procedures;
• Experience in preparing clear and concise reports, supervising staff and coordinating
administrative activities;
• Previous experience in the region an advantage.
Skills
• Ability to prepare concise and clear reports.
• High level of computer literacy especially in computerized accounting systems and software.
• Knowledge of IOM/UN regulations, policies, and procedures.
• Knowledge of International Public-Sector Accounting Standards (IPSAS).
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in
English and have at least a working knowledge of one additional UN Language (Arabic,
Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Working knowledge of Somali
is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
The position is based in Nairobi, Kenya with travel to Somalia.
1
Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly
treated.
Core Competencies – behavioural indicators level 2
• Teamwork: Develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely
manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and
innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
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• Communication: Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: Provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best
and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates will remain eligible to be appointed in a similar position for a period
of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances. Subject to certain
exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or
after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 21 February 2023 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
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For further information please refer to: www.iom.int/recruitment
Posting period:
From 08.02.2023 to 21.02.2023
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.
Requisition: SVN 2023 33 Budget Officer (P2) IOM Somalia in Nairobi, Kenya (57964926) Released
Posting: Posting NC57964927 (57964927) Released
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