Event Assistant – Mogadisho

Position details

Vacancy id	VAC-9318
Job title	VAC-9318 Event Assistant
Location	Mogadishu
Apply by	03-Mar-2023
Start date	20-Mar-2023
Duration	–
Number of vacancies	1
Qualification	Bachelor Degree or equivalent in relevant discipline (desirable).
Sector experience	Minimum of Experience in organizing event in Mogadishu and contacts with local vendors 2 year/s of demonstrable relevant Event Management experience (essential).
Geographical experience	Minimum of 2 year/s of experience in Africa (desirable).
Languages	Fluent in English (essential). Fluent in Somali (essential).

Job description

CTG overview	CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006. CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions. Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services. Visit www.ctg.org to find out more
Overview of position	A Country Portfolio Performance Review (CPPR) of our client financed projects in Somalia has been initiated jointly by the Federal Government of Somalia and our client. The participation of project teams, team leaders, fiduciary and M&E specialists, senior management, and other stakeholders and partners is an integral part of the process. This important and participatory review process is intended to conclude with a high-level plenary conference that agrees on actions to improve the performance of our client financed portfolio in Somalia.
Role objectives	The Short-Term Temporary will be required to undertake pre, during, and post-workshop support as outlined below: Pre-Workshop Liaise with Ministry of Finance/FGS contact person on any logistical issues. Join the dry-run meeting to test equipment and connections for the main event. Touch base with SKA Hotel who will be providing refreshments and meals for the event. Touch base with Chelsea Village team who are providing equipment for the event. In-Workshop support Support during conference: registration of participants, distribution of materials, and general support as needed. Coordinate with hotel team and workshop team to ensure smooth flow of sessions. provide ad-hoc duties as requested. Post-Workshop support Compile final list of participants for workshop report. Any other tasks required to close out the workshop.
Project reporting	to the Operations Officer/Team Lead for the CPPR.
Key competencies	The Consultant is expected to have at least the following qualifications : Experience in organizing event in Mogadishu and contacts with local vendors Effective time management and organizational skills Demonstrated initiative and resourcefulness Proficiency in written and verbal language skills in English Good interpersonal skills with proven ability of being a good team player High-level of personal and professional integrity
Team management	N/A
Further information	Liaise with the various vendors we have engaged for the event – SKA Hotel for meals/refreshments; Chelsea Village and SomCast for equipment Ensure meals are ready on time based on the meeting agenda Oversee the hangar set-up in line with COVID-19 protocols before and during the event As necessary, liaise with us in Nairobi on any logistical issues that come up Join key meetings to finalize logistics e.g. on Wednesday November 24th at 10am – final dry run with all the teams including participation from the government Consult and liaise with government team on any issues that come up or need to be addressed during the meeting
Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.