Title of Consultancy
Development of Monitoring, Evaluation, Accountability, and Learning systems and manuals for 3 NORAD partners
SCI Contracting Office
Save the Children Somalia Country Office
Period of Consultancy
The assignment will be 45 days inclusive of travel.
Consultant type required
Individual or Firm.
Responsibility for Logistics arrangements and Costs
Save the children will pay the consultant fee in a lump sum and will not reimburse any incurred costs during the assignment. The consultant will cover their own Logistical arrangements and costs; including food, and local transport and all cost associated the whole activities.
Consultant shall be responsible for all Taxes arising from the consultancy in line with the local Tax regulations applicable at the SCI contracting office named above.
The consultant will cover his travel costs (tickets) and arrange local travel to field sites.
Consultant will comply with standard of Save the Children Security procedures, including the completion of SCI online security training prior to travel to Somalia.
For over 90 years, Save the Children has been making a difference in children’s lives in more than 120 countries. We are the world’s largest independent child rights organization, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.
SC Somalia CSP and localization strategy 2022-2024 has specific objectives and commitments that CSOs are strengthened and mobilized for the advancement of child rights, under which we have set milestones to increase funding to national CSOs and governments, including overhead and administrative costs. supporting demand-driven knowledge transfer or capacity strengthening for local partners. Working with strategic national and local partners to increase the voices of local partners, and communities in the decision-making forums, advocacy, and policymaking. Enabling platforms where we will support national and local actors to have influence and leadership in the coordination and decision-making forums.
The NORAD project has been supporting the capacity development of its partners using different means and created an environment where partners can learn, share knowledge, and support each other. Based on partner capacity assessment development and strengthening MEAL system has been one of the top priorities of partners. Therefore, this Terms of Reference (TOR) sets out the framework to recruit a consultancy firm to review the existing MEAL systems and developing a robust MEAL system for partners this exercise.
The primary objective is to review the existing Monitoring, Evaluation, Accountability, Learning, and Knowledge Management policies or strategies for Somali Child Right Coalition, TASS (Tadamun social society) and SPL(Somali peace line) and in the absence of the preferred policy, lead the development of policies to ensure that the above-mentioned thematic area of the organizations is strengthened, made robust and aligned to the global best practices and standards. The consultancy will also assist with transferring the technical know-how (in terms of on-job training) to the staff(s) within the MEAL Departments of these organizations. The Technical Experts (individual consultants) should be very experienced and well-grounded in matters of Monitoring, Evaluation, Accountability, Learning and Knowledge Management and who can mentor and effectively add value to the department.
· Review and develop the organization’s Monitoring, Evaluation, Accountability, and Learning policies and strategies.
· Develop MEAL tools that are in line with MEAL policies and assess the capacity of MEAL staff and identify areas where they need capacity strengthening.
· Undertake training as well as on-job training for the identified staff.
Scope of study
The exercise will be conducted in Somali Child Right Coalition – SCRCTASS (Tadamun social society) and SPL(Somali peace line) offices in Puntland and south-central. The successful consultants will be expected to travel to Mogadishu, Bossaso and Garowe.
Deliverables of the study
The study team are expected to accomplish the following:
· An inception report detailing the methodology the consultant will use, and workplan after 3 days of signing the contract.
· Review and develop Monitoring, Evaluation, Accountability, and Learning policy documents aligned with the global best practices for the organizations under his/her purview.
· MEAL tools that are in line with MEAL policies and
· Capacity building to partner with MEAL staff on the MEAL system and tools
· Final Report submitted to SCI MEAL department, Project director, and Partnership Advisor.
The consultant is expected to Conduct participatory sessions with the staff of the aforementioned organizations/ departments to take stock of which areas they need their capacity strengthened. This involves administering Key Informant Interviews, desk reviews, focus group discussionson core departmental staff and producing a capacity assessment report. The consultant is expected to assess and strengthen the existing MEAL policies and guidelines that guide the department and develop policies for organizations that do not have.
Duration of the study
The study is expected to be completed within 45 working days commencing in Dec 2022, with the final report due no later than the end of Jan 2022. Hence, a clear assessment schedule will be developed and agreed with the lead consultant.
Administration and Logistics
Save the Children will provide all the necessary logistics needed for field visits and interviews. In close collaboration with, SCRC TASS and SPL, Save the children will be responsible for facilitating the review process by making available relevant documents and providing feedback to the consultant. The consultant is responsible for identifying potential assistants to support him/her where necessary.
The consultant will maintain daily contact with the SCI MEAL team, partnership advisor and Partner management team.
The consultancy work will last approximately 45 days including induction and travel days. The days will start by the date the contract is signed.
Terms and Conditions
Consultancy fee: The consultant will come up with his/her own rate which will be subject to negotiation within the bounds of donor requirements and set standards of SC in Somalia the consultant is expected to estimate all relevant costs for the exercise, including costs for travel, taxation, accommodation while undertaking activities related to this assignment.
Code of conduct
Save the Children’s work is based on deeply held values and principles of child safeguarding, and it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff and other people working for and with Save the Children. Save the Children’s Code of Conduct sets out the standards to which all staff members must adhere and the consultant is bound to sign and abide by the Save the Children’s Code of Conduct.
A contract will be signed by the consultant before the commencement of the action. The contract will detail terms and conditions of service, aspects of inputs, and deliverables. The Consultant will be expected to treat as private and confidential any information disclosed to her/him or with which she/he may come into contact during her/his service. The Consultant will not, therefore, disclose the same or any particulars thereof to any third party or publish it in any paper without the prior written consent of Save the Children. Any sensitive information (particularly concerning individual children) should be treated as confidential.
An agreement with a consultant will be rendered void if Save the Children discovers any corrupt activities have taken place either during the sourcing, preparation, and implementation of the consultancy agreement.
Ethics And Child Safeguarding
The consultant is obliged to conduct the research in an ethical manner making sure children are safe at all times. The consultant should seek the views of various stakeholders, including children. Efforts should be made to make the research process child-centered and sensitive to gender and inclusion. The consultant must respect the rights and dignity of participants as well as comply with relevant ethical standards and SC’s Child Safeguarding Policy and Code of Conduct. The research must ensure voluntary, safe, and non-discriminatory participation and a process of free and un-coerced consent. Informed consent of each person (including children) participating in data collection should be documented.
A contract will be signed by the consultant before the commencement of the action. The contract will detail terms and conditions of service, aspects of inputs, and deliverables.
Copyright and intellectual property rights
The title rights, copyrights, and all other rights of whatever nature in any materials used or generated under the provisions of this consultancy will exclusively be vested with TASS and SPL. All products developed under this consultancy belong to the TASS and SPL. Under no circumstances will the consultant use the information of this study for publication or dissemination to any individual or organization without official prior written permission from Save the Children Somalia Country office, TASS and SPL. The material can be used freely by the partners without any remuneration to the consultant
Application Procedure And Requirement
Candidates interested in the position are expected to provide the following documentation:
ü A technical proposal with a detailed response to the TOR, with a specific focus on the scope of work, methodology, and timelines.
ü Initial work plan and an indication of availability.
ü A financial proposal detailing the daily rate expected including accommodation, transportation, stationery, and all other cost related to this assignment. (Operational and consultancy fees).
ü Company profile or CV including a minimum of 3 references.
ü At least two previously conducted similar exercises.
Application Submission Address: indicating “Development of Monitoring, Evaluation, Accountability, and Learning systems and manuals for 3 NORAD partners.” as the subject. The deadline for submission is 19th Dec, 2022 5:00 PM
Skills and Qualifications
The following are minimum requirements for the Consultant/Firm to be considered for carrying out the assignment.
• At least Bachelor’s Degree in Monitoring and Evaluation, Research, Statistics or Development Studies or other related fields.
• Master’s Degree in any of the mentioned disciplines will be an added advantage.
• At least seven (7) years’ experience in Monitoring and Evaluation and experience in development of policies and guidelines.
• High level of professionalism and an ability to work independently under tight deadline.
• Strong interpersonal and communication skills.
• The technical expert must have strong analytical skills and ability to clearly synthesize and present findings, draw practical conclusions, make recommendations and to prepare well-written report.
• Demonstrated capacity to deliver in the timeline outlined.
• Fluency in written and spoken English. Knowledge in Somali language is an added advantage.
• Fluency in written and spoken English. Knowledge in Somali language is an added advantage.
• Desired: Experience working in fragile and humanitarian contexts such as Somalia
• Experience working with consortia (of local/national humanitarian or development organizations).
The consultant must meet the above-required qualifications and experience.
ü Technical proposal on how the assignment will be conducted including methodologies, detailed work plan, and systems to be used for this exercise
ü Prior experience in setting up strong and robust MEAL systems, staff capacity building and also experience in the Somalia context is desirable.
ü Detailed financial proposal with budget breakdown.
ü Update Company or Individual Profiles and Understanding of the TOR.
ü Copies of the previous contracts relevant with the subject matter.
How to apply
Applications can be submitted by
Electronic Submission via Protected Email address below
· Email should be addressed to email@example.com
· Note – this is a sealed tender box which will not be opened until the tender has closed. Therefore, do not send tender related questions to this email address as they will not be answered.
· The subject of the email should be Development of Monitoring, Evaluation, Accountability, and Learning systems and manuals for 3 NORAD partners.
· All attached documents should be clearly labelled so it is clear to understand what each file relates to.
· Emails should not exceed 15mb – if the file sizes are large, please split the submission into two emails.
· Do not copy other SCI email addresses into the email when you submit it as this will invalidate your bid.
Applicants should also indicate the date they are available to start working on the consultancy
All applications MUST be submitted on or before the closing date below to be considered for the assignment.
Only shortlisted Candidates will be contacted.
Closing date for Applications
Interested consultants shall submit their applications through the email address provided above Latest on 19th Dec 2022
Shortlisted candidates will be requested for an interview.