Closing Date : Jan 9, 2023, 2:59:00 PM
Primary Location : Somalia-Mogadiscio
: EM_SOM WHO Representative’s Office, Somalia
Title position: National Professional Officer – Procurement
Position ID: 399866
OBJECTIVES OF THE PROGRAMME
The WHO Country Office Somalia provides support to various programs and activities in the country including procurement of goods and services. Procurement entails timely and cost-effective provision of medical and non medical supplies, equipment and services for the implementation of the country office health collaborative programs.
DESCRIPTION OF DUTIES
1.Prepare cost estimates and procuring equipment and supplies locally and through the Global Management System (GSM).
2.Review procurement requests received from the incident management team well as other sub- offices, review various contractual documents for compliance with contract specifications; authorize the payment of suppliers and freight forwarders invoices in coordination with the budget and finance team.
3.Monitor the preparation and distribution of invitations for bids and requests for quotation to qualified suppliers. Review offers and provide input on contract awards, in compliance with the WHO standards, policies and procedures.
4.Track and updated the suppliers’ database, prepare suppliers’ performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.
5.Draft audit responses, review and follow- up on any outstanding audit recommendations related to the procurement of goods or services.
6.Work closely with the Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues.
7.Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
8.Set up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received.
Essential: First university degree in pharmacy, business or public administration, procurement or logistics
Desirable: A relevant Master’s degree or professional qualification in procurement
Essential: At least two years of relevant experience in procurement and contracting operations.
Desirable: Experience in in developing countries. Prior humanitarian working experience at field level, with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization.
–>Thorough knowledge in supply operations and procurement services
–>Excellent organizational and analytical skills with the ability to coordinate activities and multitask.
–>Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.
Respecting and promoting individual and cultural differences
Ensuring the effective use of resources
Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Local Language.
Desirable: Intermediate knowledge of French.
Remuneration comprises an annual base salary starting at USD 34,004 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
- WHO Competencies
Enhanced WHO Global Competency Model: https://www.who.int/employment/WHO_competencies_EN.pdf?ua=
• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
(a) Your profile on Stellis is properly completed and updated;
(b) All required details regarding your qualifications, education and training are provided;
(c) Your experience records are entered with elaboration on tasks performed at the time.