Operations Associate – Mogadisho 5 views

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, results

www.unicef.org/somalia

How can you make a difference?

The Operations Associate reports to the Deputy Representative, Operations and serves as principal assistant for carrying out broad administrative support functions, which may include co-ordination of clerical and administrative staff engaged in fields of work such as HR, finance, IT registry, supply & logistics and transportation, as indicated by the requirements and structure of the organization.

Summary of key functions/accountabilities:

• Analyzes and maintains an overview of the work of the Operations to ensure that timely coordination, administrative, logistics, budgetary, internal control support are provided to the Operations Group and the three out posted Zone Offices. Participates in the recruitment and training of general service staff for specialized and non-specialized work, and assigns general service staff to meet work requirements.
• Maintain and provide regular analysis on the country office and regional office management indicators and in VISION. Analyze financial records like financial receipts to day data transactions and monitoring systems to produce management reports as assigned.
• Prepares Agenda and action points for all periodic operations meetings and follows-up on outstanding issues with operations section heads and zone office Operations Managers  for completion.
• Assists Programme Section Chiefs and Zones Offices Chiefs and other senior staff in the area of office management. Arranges for and/or attends meetings on day – to day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes, and makes recommendations for follow-up action.
• Prepares recurring reports as scheduled and special reports as required for budget preparation and internal and external audits. Calculate and Compile cost estimates and projected budget requirements and assists in preparation of budget statements for the Operations Group and Zone office operations group.
• Receives, screens, logs and routes correspondence, maintain policy, confidential and general files. Initiate correspondence to verify data, answer queries and obtain transactions as required.
• Attends with the Chief of Operations to all inter-agency meetings dealing with common services and premises issues and carry out research prior to meetings and provide brief to the COO as well as maintain issues file.
• Prepares correspondence, special reports, evaluations and justifications, as required, on general administrative or specialized tasks that may be of a confidential nature in Operations Group.
• Act as ex-officio secretary for audit/risk management and CRC committees and take minutes and prepare report as well as maintain confidential files.

To qualify as an advocate for every child you will have…

• Completion of secondary education; training in business administration is desirable.
• Six years of progressively responsible work in administration/Finance or related field.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English and Somali languages is required.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.