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Senior Program Assistant (Grant Matching Mechanism) – Dhusamareb 40 views

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Position details

Vacancy id VAC-8907
Job title VAC-8907 Senior Program Assistant (Grant Matching Mechanism)
Location Dhusamareb
Apply by 27-Dec-2022
Start date 01-Jan-2023
Duration 6 months
Number of vacancies 1
Qualification Bachelor Degree or equivalent in • University degree in Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or • High School Degree/Diploma in the above fields with seven years of relevant experience. (essential).
Sector experience Minimum of • Experience in local/international procurement/purchasing and supplies/logistics, clearing & forwarding, VAT, laws and regulations, insurance and inventory/stock/supplies and management. • Previous experience with UN and International Agencies, or NGO’s an advantage. • Delivers on set objectives in hardship situations. • Effectively coordinates actions with other implementing partners. • Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country or regional objectives. year/s of demonstrable relevant Administration experience (essential).
Geographical experience Minimum of 5 year/s of experience in Africa (essential).
Languages Fluent in English (essential).
Fluent in Somali (essential).

Job description

CTG overview CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

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Overview of position Our client is implementing the Project ” Breaking the climate-conflict cycle in Galmudug, Somalia” funded by the EU. The This project addresses the climate-displacement-conflict nexus in Somalia and seeks to (a) arrest and reverse the ‘multiplier effect’ that climate change has on displacement and violent conflict in specific regions of the country and (b) enhance the capacity of conflict- and displacement-affected communities to adapt to the negative effects of climate change.

Our client will be responsible management and coordination of the project in coordination with WASH, MECC, CS and DTM. The project will be monitored by Project Steering Committee (PSC) comprising the Ministry of Energy and Water Resources, Ministry of Women, ministry of Environment and ministry of Interior in Galmudug. The WASH and MECC unit will ensure that the needs of water and environment are sufficiently reflected in the Project design as well as in selection of priority interventions.

As part of the activities under outcome one of Deegan bile programme: “Communities’ trust in local institutions is strengthened, and processes of governance accountability lay the foundations for institution building”, our client will be piloting a Matching Grant Mechanism, which aims to capacitate communities to fundraise and contribute financially to the implementation of their identified community priority (often in the form of an infrastructure). Additionally, this mechanism aims to train and assist communities to actively participate in the various steps of the procurement process. Should the pilot be successful, the Matching Grant Mechanism will be part of the toolkit of Community Stabilization Programming.

In view of this, our client is recruiting a Senior Project  Assistant (Grant Matching Mechanism) under the overall supervision of the EPC Coordinator and the direct supervision of the WASH and MECC Programme Manager, to coordinate the implementation of the  Matching Grant mechanism. In addition, the successful candidate will also coordinate with CS DTM and UNEP colleagues in the field. The successful candidate will be required to frequently travel to different locations in Galmudug.

Role objectives Matching Grant Mechanism

In coordination with Procurement colleagues of client in Somalia and CWASH and MECC matching grant programme team:

  • Prepare templates, translation of templates and written material related to Matching Grants.
  • Coordinate drafting of procurement SOPs and relevant material related to Matching Grants.
  • Prepare logistics for and conduct training on IOM procurement process to District Project Implementation Unit (DPIU)/Community Project Implementation Unit (CPIU) in the field as part of the matching grant.
  • Provide specialized assistance to (DPIU)/Community Project Implementation Unit (CPIU) and WASH and MECC programme team during the entire procurement process prior to implementation of a community priority, and after implementation including payment.
  • Travel to the field as necessary to ensure that grant matching is successfully implemented procurement-wise, and that WASH and MECC are built on procurement processes.
  • Provide regular updates to WASH and MECC team, procurement colleagues and relevant colleagues on progress and challenges of procurement activities under matching grant mechanism.
  • Draft a short briefing note summarizing implementation of procurement part of grant matching activity, noting challenges, best practices and lessons learnt to support  improvement for future processes.
  • Closely monitor and follow up on aspects related to procurement and logistical needs for Matching Grant-related activities in the field, including timely delivery/arrival of goods and services, construction and payment to vendors/service providers.

RMU Coordination Related Tasks (Procurement, Finance)

When Matching Grant activities are not ongoing, coordinate with WASH and MECC team to:

  • Carry out administration related tasks including raising, tracking, and following up on PRFs, LOIs, TAs and RFQ/RFPs among others to facilitate timely implementation of  activities .
  • Carry out program’s administration finance related tasks including submission, tracking, and following up on requests for payments to ensure timely payment.
  • Establish a tracking system and other templates or mechanisms to monitor and follow up on procurement and finance-related activities/documents efficiently and effectively.
  • Perform other related duties within the incumbent’s capabilities that might be assigned by the supervisor.



Project reporting
  • Senior Project  Assistant (Grant Matching Mechanism) under the overall supervision of the EPC Coordinator and the direct supervision of the WASH and MECC Programme Manager, to coordinate the implementation of the  Matching Grant mechanism. 
Key competencies The incumbent is expected to demonstrate the following values and competencies:

Values – all our client staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Team management
  • This role has no team management responsibility
Further information
  • Qualified female candidate are strongly encouraged to apply
Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
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