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Supply Chain Officer – Garowe 66 views

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Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug, Galgadud and Bay regions), Nugal and Benadir regions implementing interventions in the areas of livelihood, WASH, Governance and peacebuilding, GBV, Nutrition, education and health reaching out to more than 200,000 conflict and drought affected people.


Supply Chain officer is a key position to the success and delivery of quality programs. IRC defines Supply Chain as those systems and functions necessary to implement programs effectively, inclusive of planning, procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management. The Supply Chain officer is responsible for planning, implementing and monitoring of supply chain activities with special to Enterprise Resource Planning (ERP).

Under the direct supervision of the Field Manager and Technical supervision of the Supply Chain Manager, the Supply Chain officer will be responsible for managing the Supply Chain functions to ensure efficient procurement and delivery of supply chain functions.


1. Supply Chain Planning

The Supply Chain officer is responsible for Supply Chain functions at the Garowe office in support to the program implementation. Supply chain planning includes procurement, warehousing and asset management.

Developing procurement plans for active grants in collaboration with program teams.

Developing and implementing transport & distribution plan for program supplies and assets.

Attend meetings to set priorities and provide update on implementation on weekly basis

Ensure procurement done are in procurement plans and focus to emergency interventions

2. Procurement Management

The Supply Chain officer is accountable for implementation of procurement activities, ensures all program procurement needs and plans are met on time in accordance with GSC and donors’ standards

Carry out procurement in effective and compliance manner

Liaise program leads and ensure item forecasts are shared for all new grants and upload.

Support the emergency RFQs and tender process in accordance to the compliance

Analyze higher threshold RFQ and RFP and create POs, Service orders in the Integra system, and submit final documents to finance through the system.

Input/update shared procurement tracker with all ongoing procurement on daily basis

Compile and keep vendors list and submit for creation in Integra system

Monitor & ensure vendor contracts are updated with all supporting documents in file

Carry out activity monitoring in field offices if required.

Maintain procurement document filing according to policy and auditable

Compile/share weekly procurement tracker with highlights of the pending activities

Actively participate weekly SC meeting & provide your office updates

Carry out market survey and share price index with the sectors

3. Asset and Inventory Management

The Supply Chain officer will be responsible for maintain and update asset and inventory records in the and share on monthly basis.

Provides support on implementation of IRC Asset policies.

Maintain up to date inventory grants and report on monthly basis

Compile and share monthly asset and inventory report

ctively participate Integra system trainings and discussions

Participate quarterly asset verifications

4. Compliance and Ethics

The Supply Chain officer will be responsible for identifying and reporting compliance risk in supply chain processes, implementing procurement controls, identifying procurement red flags, implementing internal and external audit corrective action plans and ensuring all supply chain activities are conducted ethically.

5. Reporting

The Supply Chain officer is responsible for compiling Garowe office supply chain reports and forwarding to the supply chain manager.

Prepare and share weekly procurement activity tracking

Prepare and share consolidated monthly inventory report

Prepare and share monthly contract tracking and vendor database reports

Prepare and submit ad hoc reports as required

Perform any other duties assigned by the supervisor/Field Manager

Skills and Qualifications


Bachelor degree in Logistics or Business Administration and any other relevant field.

At least 2 years’ experience working as a Logistician and office administration for International NGOs.

Good computer skills (Word, Excel);

Skills in English and Somali- both speaking & writing Able to work under pressure to pursue multiple tasks simultaneously to successful

Positive attitude with good sense of humor; Committed team player;


Commitment, punctuality, proactive, a good team player, ability to work under difficult

conditions in the field, trustworthy, honesty, etc

All IRC staff are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.

How to apply

Apply the following link:

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

Female Candidates are highly encouraged to apply.

IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.

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